policies
Withdrawing from K-State
For federal financial aid recipients who withdraw from Kansas State University, the Office of Student Financial Assistance must calculate how much, if any, federal financial aid must be returned to the federal government.
Here are some common questions about
withdrawing from K-State:
1. What should I do if I am thinking about withdrawing?
2. I have withdrawn from classes. What happens next?
3. Can you give me an example of a withdrawal situation?
4. What if I withdrew before I received all of my awarded federal aid?
5. Is there anything else I should know?
What should I do if I am thinking about withdrawing?
You should read all of this information very carefully. If you have any questions or concerns, please contact the Office of Student Financial Assistance. If you decide to withdraw, you must begin the official withdrawal process at 210 Willard Hall (Manhattan campus), 208-G College Center (Salina campus), or at the dean’s office of your college.
I have withdrawn from classes. What happens next?
The purpose of the required calculation is to determine how much of your federal financial aid must be returned to the federal government. The amount of aid that must be returned is based largely on the date of your withdrawal as determined by the Office of Student Financial Assistance.
Generally speaking, the later you withdraw within a given semester the more federal aid you have earned. The unearned portion of your federal aid must be returned to the federal government at the time of your withdrawal.
Once the Office of Student Financial Assistance has calculated the amount of unearned federal aid that must be returned, K-State may have to return federal aid used to cover your tuition and fees. If this is the case, K-State will bill you for all or a portion of the returned money. You will be able to see your bill from the Controller’s Office on KATS. Failure to settle this bill may result in various holds being placed on your student record at K-State.
In addition to a bill from the Controller’s Office, you may also receive a “federal grant overpayment notification” from the Office of Student Financial Assistance. If you receive such a notification, you will be given 45 days to make the payment. Failure to make the payment within 45 days will result in your ineligibility for future federal financial assistance at K-State or any other post-secondary education institution.
Can you give me an example of a withdrawal situation?
Peggy Sue initially enrolled at K-State for the fall semester and was assessed tuition and fees. Peggy received the following federal financial assistance: Federal Stafford Unsubsidized Loan, Federal Stafford Subsidized Loan, Federal Perkins Loan, and a Federal Pell Grant.
On September 5, Peggy decided to withdraw from K-State and informed her dean’s office. Based on Peggy’s withdrawal date, the Office of Student Financial Assistance calculates the unearned aid amount that must be returned to the federal government.
Since K-State must return a portion of the federal aid, which was used to cover Peggy’s institutional charges, Peggy receives a bill from the Controller’s Office. Additionally, since Peggy received a Federal Pell Grant, she also receives a “federal grant overpayment notification” from the Office of Student Financial Assistance.
To ensure her continued good standing with K-State as well as continued eligibility for federal aid, Peggy submits payment for the university bill as well as the overpayment notification within 45 days.
What if I withdrew before I received all of my awarded federal aid?
The Office of Student Financial Assistance may determine at the time of the withdrawal calculation that you had been eligible for federal aid that was never disbursed. In such cases we are permitted to make a “post-withdrawal” disbursement to help pay for remaining institutional charges (tuition, fees, etc.). If the Office of Student Financial Assistance is allowed to perform a post-withdrawal disbursement, you will be contacted within 30 days of the calculation to inform you of your rights and options.
Is there anything else I should know?
Withdrawing from K-State may impact your financial aid eligibility in future semesters by affecting your satisfactory academic progress.